Privacy Policy – EkoNext

Effective Date: [20-06-2025]

At EkoNext, your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Dutch privacy laws.

1. Who We Are

EkoNext B.V.

Amsterdam, The Netherlands
Chamber of Commerce (KvK): 80688136
Contact: privacy@ekonext.com

We are the data controller responsible for the processing of your personal data.

2. What Personal Data We Collect

We may collect the following categories of personal data:

  • Identification Data: name, company name, title
  • Contact Information: email address, phone number, postal address
  • Billing and Payment Information (where applicable)
  • Usage Data: IP address, browser type, pages visited, device information
  • Communication Data: emails, messages via contact forms, or customer support
  • Consent Records: for newsletters, cookies, and marketing preferences

We do not collect or process special categories of personal data unless explicitly required and with your consent.

3. How We Collect Your Data

We collect personal data in the following ways:

  • When you visit our website or use our services
  • When you contact us by email, phone, or through forms
  • When you sign up for our newsletter or updates
  • When you enter into a contract or place an order with us
  • Through cookies and similar technologies (see Cookie Policy)

4. Legal Bases for Processing

We only process your personal data if we have a legal basis to do so. These include:

  • Consent (Art. 6(1)(a) GDPR) – e.g., newsletter subscription
  • Contractual necessity (Art. 6(1)(b)) – e.g., fulfilling an order
  • Legal obligation (Art. 6(1)(c)) – e.g., accounting and tax regulations
  • Legitimate interest (Art. 6(1)(f)) – e.g., improving our services

5. Purposes of Processing

We process your data for the following purposes:

  • To provide our services and fulfill contracts
  • To communicate with you
  • To send newsletters or marketing material (with consent)
  • To improve our website and services
  • To comply with legal obligations
  • To detect and prevent fraud or misuse

6. Sharing of Personal Data

We do not sell your data. We may share personal data with:

  • Trusted service providers (e.g., hosting, CRM, email platforms)
  • Accountants, legal advisors, and other professional consultants
  • Public authorities, if legally required

All third parties are required to process your data in accordance with the GDPR and under strict confidentiality.

7. International Transfers

Your personal data may be processed outside the European Economic Area (EEA) only if appropriate safeguards are in place (such as Standard Contractual Clauses approved by the European Commission).

8. Data Retention

We retain your personal data only as long as necessary for the purposes stated above, and in accordance with legal obligations (e.g., tax records for 7 years as required by Dutch law).

9. Your Rights

Under the GDPR, you have the right to:

  • Access your personal data
  • Rectify inaccurate data
  • Erase your data (‘right to be forgotten’)
  • Restrict or object to processing
  • Data portability (to receive your data in a common format)
  • Withdraw consent at any time (for consent-based processing)
  • Lodge a complaint with the Autoriteit Persoonsgegevens (Dutch Data Protection Authority): https://autoriteitpersoonsgegevens.nl

You may exercise your rights by contacting us at: privacy@ekonext.com

10. Security Measures

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction.

11. Cookies

We use cookies to enhance user experience and collect analytical data. For details on what cookies we use and how to manage them, please refer to our [Cookie Policy].

12. Changes to This Policy

We reserve the right to update this privacy policy from time to time. When we do, we will revise the “Effective Date” at the top of this page. Significant changes will be communicated clearly.

13. Contact

If you have any questions or concerns regarding this privacy policy or how we handle your personal data, please contact: privacy@ekonext.com